Printing address labels on your Mac can be a bit tricky, but with these simple steps, you'll have your labels looking professional and organized in no time. In this article, we will guide you through the process of printing address labels on your Mac using Microsoft Word.

Step 1: Adjusting Layout Settings

If the entire sheet of labels is misaligned, try adjusting the top and/or left margins in the layout settings. This simple step can make a big difference in the alignment of your labels.

Step 2: Creating an Avery-Compatible Label Sheet in Microsoft Word

Microsoft Word now makes it very easy to create an Avery-compatible label sheet from within the app. To do this, go to the Formulas tab and select Define Name under the group Defined Names.

Step 3: Setting Print Job Settings

Select print job settings: In the program you are creating the labels with, set the print quality to Normal and the paper type to Plain or Labels, if available. This will ensure that your labels are printed at the correct quality and on the right type of paper.

Step 4: Loading Label Sheets

Load them into the paper tray on top of a stack of approximately 25 sheets of plain labels to separate from the backing sheet. Make sure to fan the label sheets, being careful not to bend any corners or cause creases.

Step 5: Selecting Labels to Print

SelectCustomer Types or Vendor Typesto print labels for a specific type of customer or vendor. If you need to pick names from any list, select Selected names, then Select. You can also choose to print labels for a specific name list by selecting Names and then choosing the desired list.

Step 6: Adjusting Gridlines

Gridlines can sometimes interfere with the alignment of your labels. To deactivate them, click on the boxes next to each gridline (they will turn white). This will give you more flexibility when positioning your text.

Step 7: Loading Label Sheets Properly

To load label sheets so they properly feed into the printer, place the test sheet behind the label sheet, and then hold them up to a bright light to confirm the text is aligned and large enough. Make a mark on one side of the paper where the mark is according to the printed side of the test sheet.

Step 8: Testing Print Job

Before printing your labels, test the print job on plain paper first. This will allow you to confirm how to load the label sheet in the paper tray and make any necessary adjustments before printing your actual labels.

By following these simple steps, you'll be able to print professional-looking address labels on your Mac using Microsoft Word. Happy printing!

How to print address labels on mac